Reporting line: Reporting to the Operations Manager
Commitment: Part-time role (flexible – minimum 20 hours per week)
Salary:Competitive package dependent on experience, basic in range £20k FTE
Employer: Ionix Advanced Technologies Ltd
Location: Huddersfield, UK
Ionix Advanced Technologies specialises in high performance, extreme environment piezoelectric devices and materials, offering a range of sensors, actuators and transducer devices based on its novel piezoelectric materials, with applications in areas such as non-destructive testing/evaluation (NDT/E) condition monitoring and flow measurement in demanding environments. Ionix has developed novel range of high temperature piezoelectric materials, which can operate in extreme environments in excess of 400 °C and opening up a range of high temperature applications.
Ionix is looking for a Business Support Assistant who will be an important part of the Ionix team responsible to provide high quality administration support, looking after suppliers, customers and office management functions.
The Role:
Responsibilities:
- To ensure smooth running of the office and assist technical and operations team in management of laboratory and production operations
- To provide high levels of customer service to Ionix’s global customers and ensure efficient delivery of customer orders
- To raise purchase orders on approved suppliers to provide required services and goods, and manage the purchasing process
Specific Activities:
- Perform clerical duties, including but not limited to, mailing and filing correspondence, answering calls and arranging appointments. Arrange purchasing using Procurement system (Procurify) to order materials, consumables and equipment in order to maintain adequate stock levels
- Adding purchase and sales orders/invoice to an online Accountancy package (Sage Line 50)
- To liaise with suppliers on deliveries and arrange timely payments of purchase invoices
- Maintain annual contracts with key suppliers
- To arrange logistics/transport for the delivery of Ionix goods
- To process sales orders and liaise with clients on deliveries
- To raise sales invoices and manage payments received
- To assist grant administration
- To develop and maintain a confidentiality and contract agreement system
- To help maintain HR system
- To help maintain the IT and company filing system
- Handle annual renewal of Office, Travel and PI insurance
- Help process expense claim forms
- Liaise with Accountants on payroll, VAT returns and management accounts matters
- Staff records – maintain holiday and sickness records
The Candidate
Essential aptitudes
- GCSE Maths and English, grades A-C or equivalent
- Competent computer skills including Word, PowerPoint, Excel and Outlook and be able to maintain and up-date databases accurately
- At least 3 year’s experience in admin, operations or customer service roles
- Experience of operating basic accounting routines
- Ability to communicate with both customers and colleaguesExcellent interpersonal skills
- Detail-oriented and very strong organisational skills; ability to manage a diverse workload and priorities
- High levels of personal integrity and honesty
- Treats sensitive or confidential information in a trustworthy manner
Desired
- Logistics experience including dealing with transport companies useful
- Basic knowledge of manufacturing and operations involving a positive
- Sage experience useful
- Import/export experience
- Excellent Customer Service
Additional Information
Hours
20 hours minimum spread over a 4-5 day week, potential to move to longer hours in the future
Salary & Benefits
20 hours minimum spread over a 4-5 day week, potential to move to longer hours in the future
Start Date
Ideally start late January 2018
Selection Process
Initial interviews to short list to end December/early January
Second stage/selection – further interviews plus skills exercises – mid-January
Applicants must have the right to live and work in the UK. To apply, please send your CV to contact@ionix.at with the job title as the subject of the email.